In keeping with sound business practices and in support of its mission, UC Merced creates, gathers, and maintains operational and historical records of its activities. The Office of Records Management and Information Practices exists to help UC Merced staff and faculty comply with records management policies, applicable State and federal laws, to reduce risk and clutter, and maximize the value of records by promoting efficient and organized recordkeeping.
All university administrative records are owned by The Regents of the University of California regardless of their physical locations, even when they are in the possession of individuals. The following policy statement was issued by Vice President Bolton on October 31, 1969, and remains in effect:
“With respect to (administrative records of) all of its officers and employees, including members of the faculty, whose regular or occasional performance of administrative duties puts them in possession of files, records, or documents pertaining to such duties, such files, records or documents, including but not limited to correspondence, reports, writings, and other papers, records, maps, tapes, photographic files and prints, magnetic and punched cards, discs and drums, are the property of The Regents of the University of California, and, as such, may not be permanently removed from the University nor destroyed except in accordance with disposition schedules established by the Records Management Committee.”
New System for Public Records Requests - A new online portal allows those who seek public records from the University to easily submit a request, track its progress, and receive the records.